Clinvent – Medical Equipment Management Software
Never lose track of equipment in your aesthetic clinic, dental practice, physio centre, or medical practice. Clinvent helps clinics across the US, UK & Australia track assets, automate maintenance alerts, and manage inventory — all from one dashboard. Free forever plan, no credit card needed, setup in 5 minutes.
Clinvent features
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Equipment Registry – catalog every device, furniture piece, and consumable. Auto-generate unique asset IDs and track purchase dates, warranties, and locations.
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QR Code Labels – generate and print QR labels for every asset. Scan with any phone to instantly pull up full asset history.
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Maintenance Alerts – schedule calibrations, services, and inspections. Get notified before deadlines so you never miss a compliance check.
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WhatsApp Alerts – receive maintenance reminders and low-stock alerts directly on WhatsApp, no app needed for your team.
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Consumables Inventory – track disposables, injection materials, and supplies, with alerts when stock runs low or items are expiring.
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PDF & CSV Reports – export full audit-ready reports for your equipment and maintenance history in one click.
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Check-In / Check-Out – track who took equipment, which room it went to, and when it was returned.
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Purchase Orders – create, send, and track purchase orders to suppliers end-to-end.
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Supplier Management – central supplier directory with contacts, linked consumables, and order history.
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Compliance Audit Log – complete activity history for CQC (UK) and AHPRA (Australia) regulated clinics.
How Clinvent works
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Register your clinic – create your account, invite your team, set up locations.
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Add & tag your equipment – catalog assets, generate QR codes, upload photos from your phone.
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Get alerts & stay compliant – receive WhatsApp and email alerts for maintenance, low stock, and expiring items. Most clinics complete setup in under 30 minutes.
Trusted by clinics across the US, UK and Australia
Clinvent saved us from a major compliance issue. We had no idea two devices were overdue for calibration until the alert came through.
Dr. Sarah Mitchell, Aesthetic Clinic Director, London
The QR code system is brilliant. Our staff can pull up any equipment's full history in seconds just by scanning.
James Okafor, Operations Manager, Sydney Medical Centre
WhatsApp alerts are a game changer. Our maintenance engineer gets pinged automatically — we haven't missed a service since.
Amanda Torres, Clinic Manager, Houston TX
Simple, transparent pricing
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Free – $0/month, up to 25 assets, 1 user. Equipment registry, QR code labels, QR & barcode scanner, asset photos, fault ticket reporting.
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Clinic – $29/month, up to 150 assets, 5 users. Adds maintenance tracking & alerts, check-in/check-out, consumables inventory, purchase orders, supplier management, WhatsApp alerts.
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Pro – $69/month, unlimited assets and users. Adds multi-location management, compliance audit log (CQC & AHPRA), priority support.
Equipment management by clinic type
Track laser, IPL and RF devices, manage calibrations and consumables for your aesthetic clinic. Clinvent keeps your aesthetic equipment compliant and audit-ready — laser systems, IPL devices, RF & HIFU units, cryolipolysis, treatment consumables and sterilization equipment.
Manage dental chair units, imaging systems and sterilization equipment. Clinvent tracks maintenance, sterilization cycles and consumables for dental practices — chair units, imaging systems, sterilization equipment, handpieces and instruments.
Track ultrasound, TENS units and exercise equipment in your physiotherapy clinic. Clinvent automates maintenance, calibration and inventory for physio practices.
Manage equipment across multiple rooms and departments. Clinvent handles compliance, audits and maintenance for multi-room medical centers and polyclinics.
See why clinics move off Excel: automated maintenance alerts, QR code labels, WhatsApp notifications, one-click PDF compliance reports, and role-based access — set up in 30 minutes instead of hours of manual spreadsheet work.
Frequently asked questions
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What equipment types can I track?
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Clinvent supports all types of medical, dental, and aesthetic equipment — from lasers and autoclaves to compressors, imaging devices, and more. Our catalog includes 200+ pre-configured device types, and you can add custom ones.
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How do QR codes work?
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You generate printable QR labels directly from Clinvent. Stick them on any device. When scanned with a phone camera, the QR code opens the device profile — including status, maintenance history, and a quick report form. No app download required.
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Can I import my existing equipment list?
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Yes! You can import your equipment from a CSV or Excel file. We also support manual entry with autocomplete from our device catalog.
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What notifications do I get?
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Clinvent sends email notifications (and WhatsApp on Clinic/Pro plans) for upcoming maintenance, overdue calibrations, warranty expiry, low stock levels, and critical system events.
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How does billing work? Can I cancel anytime?
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You can start free with up to 25 assets. Paid plans are billed monthly or yearly. You can cancel anytime — no contracts, no cancellation fees.
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Is my data secure?
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Clinvent uses bank-grade encryption and secure cloud hosting, and never stores any patient data.
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Do you support multiple clinic locations?
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Yes, the Pro plan supports multi-location management — track equipment across all your branches from a single dashboard.
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Does Clinvent work for clinics in the UK and Australia?
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Yes. Clinvent is designed for clinics in the United States, United Kingdom, and Australia, including compliance workflows relevant to CQC (UK) and AHPRA (Australia) regulated facilities.